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August 3 marked the the first meeting of the Finance sub-committee, whose members are are Chris Cox (Chair), Brent Eugenides, Kristin Clarke and Penny Newbury. The committee discussed how it could best accomplish its assigned tasks for the new 501 c 3:

• secure an interim fiduciary agent
•  create a fundraising plan
• create an operating budget and capital budgets
• set up a bookkeeping system to track grants and report financials

Jim Butler, Executive Director of the Southeastern Connecticut Council of Governments (SECCOG) agreed to have his agency be the interim fiduciary until the new agency was incorporated, so that’s great.

The sub-committee then discussed the need to have more information from the Governance Committee regarding the mission and vision of the new agency, in order to create a fundraising plan and fiscal/budget forms and report templates that would match the scope of services offered by the new agency. We hope to hear from them soon!

However, some things can be done right now: Kristin is a Board member of the Southeastern Connecticut Cultural Coalition, which promotes arts, history and cultural sites in the region and whose structure may be similar to that of the new agency’s. So we’re going to look at their budget templates and charts of accounts for some guidance. Additionally, it may be possible to share some resources and/or office space in the near future, since the two agencies complement each other in many ways, CCC being promotional and advocacy-based in nature, and the TRHP agency taking on more of an oversight and programing role, in addition to marketing and promoting the sites in the borderless park.

There are many parts to the THRP budget, the two main components being the infrastructure creation budget and the ongoing administration/programming budget. Obviously, many pieces of infrastructure have to be in place first, starting with two things: the water taxi, to transport people between the sites, and a signage study to determine the design, size and placement plan of all THRP signs on both sides of the river and all approaches. As we mentioned in the previous post, the legislature has granted the Transition team $100,000 per year for two years as initial startup funding; much of this first year funding will go to retrofitting the water taxis for use by next spring/summer.

Prior to its first meeting, members of the Transition Team investigated the submittal of a State Urban Act Grant proposal, to cover the cost of the sign study as well as initial infrastructure projects including the water taxi operations budget and a van to take visitors up to Fort Griswold and then over to the Nautilus exhibit.

The subcommittee agreed that the creation of a four-year budget would be sufficient to start, and the Chair will begin to form a fundraising (revenue) plan citing appropriate line items and approximate dollar amounts. Some possibilities included The Connecticut Humanities Council  and the National Endowment of the Humanities, as well as the regional LEARN regional education service center, which could possibly provide funding or collaboration in educational programs that tell the story of the region through its parks.

First, however, the sub-committee plans to meet on August 18^th with Penny Parsekian, who has been with the TRHP since its inception, and Pam Adams, who was Director of the Connecticut State Parks System. Both will be able to provide insight into what services and activities the State Parks System hopes that the new agency will provide. With this information as well as the new mission and vision of the agency, we can better form an outline of the fundraising plan, with sequential steps.

It’s official: the Thames River Heritage Park (TRHP) Transition Team held its first meeting yesterday (July 29th) with 17 members present plus Fort Griswold and Fort Trumbull Park Supervisor Henry Alves and reporter Judy Benson from the Day, who wrote a great opening article for us this morning. After introductions and a brief overview by Groton Mayor Marian Galbraith, we quickly got down to business and elected officers and divided up the tasks ahead, which for those of you who have been following TRHP’s progress this past year, are fairly extensive but really important for this next phase of the plan.

The main purpose of this Transition Team is to form the non-profit (501 c 3) agency that will oversee, with state and local authorities, the administration and smooth operation of this “park without borders.” Since this is a nearly-new concept in community planning, members of the Transition Team are relying on the collective experience of the group to really think outside the box to come up with innovative ways to make all the historic sites and surrounding areas as easy to find, and fun to visit, as possible. Already there are several important elements in place, from state and local Memoranda of Understanding, to the potential tourist draw that the new Coast Guard Museum will generate, to the two launches hopefully being donated by the Navy and transformed (with a $100,000 grant from the State Legislature) into sleek and snazzy water taxis. But by far, the main goal of the Team is to work itself out of a job and create the new, as-yet unnamed agency . . . in one year.

And from the activities of the first meeting, it looks like we may meet our goal!

The Transition Team elected Chris Cox, former Vice President for Development and Communications at Mystic Seaport, as Chair, and he quickly set up working subcommittees that included Organization, Governance, Finance, Communications, and Water Taxi. Pamela Adams, Chair of Mystic Country, the area’s tourism district, was elected Secretary.

Most of the sub-committees will be meeting separately before our next scheduled regular meeting on August 26th.  We’ll be reporting on each of these meetings, their accomplishments and how they see their specific goals connecting with those of the other subcommittees.  That way you’ll get an idea of how they have turned a charge written on paper into a working reality.

For example, the Governance Committee will be creating and refining the mission and vision of the new agency, which will necessarily drive how the Finance Committee sets up the fiscal documents and fundraising plan, and how the Communications Committee develops a marketing strategy.  It’s all quite like plumbing—everything’s connected.

For now, since the agency has not been incorporated, the Southeastern Connecticut Council of Governments (SECCOG) has agreed to be the fiduciary agent; Executive Director Jim Butler is on the team and a member of the Governance Committee.

 Here’s a quick Who’s Who of Committee members and their Chairs:

Organization Committee – Chair: Juliet Hodge. Members: Kristen Clark, Richard Grahn

Governance Committee – Chair: Joe Selinger. Members: Richard Grahn, Penny Parsekian, James Butler, Ellen Cummings, Deborah Donovan

Finance Committee – Chair: Chris Cox. Members: Brent Eugenides, Penny Newbury, Kristen Clarke, Deborah Donovan (advisory)

Communications & Programming Committee – Chair: Penny Parsekian. Members: Deborah Donovan, Ellen Cummings, Laura Nadelberg, Penny Newbury, Chris Cox (advisory), DEEP (advisory).

Water Taxi Planning and Operations – Chair: Marian Galbraith. Members: Bob Ross, James Butler, Carl Lahti (Technical operation), Henry Alves (advisory).

 

The Thames River Heritage Park Transition Team as of July 30, 2015:

Pamela Aey Adams. Board President, Eastern Regional Tourism District

James Butler, Executive Director, Southeastern CT Council of Governments

Kristin Havrilla Clarke, Groton Economic Development Specialist

Chris Cox

Ellen Cummings, Owner, Flavours of Life

Deborah Donovan, Tourism & Heritage Consultant

Brent Eugenides

Marian Galbraith, Mayor, City of Groton

Richard (Dick) Grahn, President/CEO National Coast Guard Museum Assoc., Inc.

Juliet Hodge, Director of Economic Development & Marketing, Southeastern CT Enterprise Region

Laura Nadelberg

Penny Newbury

Penny Parsekian, Street Smart consulting Downtown Matters & Nonprofit Strategic Development

Bob Ross, Executive Director, Office of Military Affairs

Joseph Selinger, Esq., TCORS

We’re also hoping to develop a late Summer “Keep the Momentum Going” Event that can dovetail with the Connecticut Marine Heritage Festival (September 9-12, 2015) . Keep checking here, and their website, for more information!